eMediaUSA recently did a very interesting SMB Email Archiving Study. The numbers should make you think, as these results are disconcerting to say the least. Over one half of small companies in the United States do not currently have an email archiving system implemented in their organization. And of the 421 small and medium businesses IT executives recently interviewed, one in four companies relies on end-users to individually manage email archiving on their own, which is in my opinion a recipe for trouble.
For those companies currently using an email archiving solution, 35 percent rely on end-users to maintain their own email archives, while 35 percent use an in-house solution to archive emails, and the remaining 33 percent use tape backups. Aaugh!
Reasons mentioned for not archiving email varied from believing that they were not impacted by compliance rules (think again); no budget; email stored on the server; and "we're too small for this".
Well unfortunately the moment you get sued, all the above reasons are suddenly no longer very relevant and the money it's going to cost you to do a discovery is at least 5 times more than just getting your archiving in place. Some more survey results:
47 percent have been required to search for email because of compliance purposes.
29 percent indicated that it now takes less than an hour to find an email from 15 months ago or longer.
25 percent archive emails indefinitely, while 21 percent keep them 6 months to a year.
The extra operational work related to archiving will pay back for itself in spades in Exchange performance, compliance and legal readiness. The question is: "Is your email properly archived? Would a Court think so?"
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